Privacy policy HAMK

Privacy notice: informative document for data subjects (Articles 13 and 14 of the General Data Protection Regulation [2016/679]). This privacy notice describes in general how HAMK processes personal data when arranging events. Further information can be found on the registration form and event websites. Some events may have their own privacy notices.


1. Name of
privacy notice
Processing personal data when organising events
2. Data
Name Häme University of Applied Sciences Ltd and Häme Vocational Institute Ltd
Address PO Box 230 (Visamäentie 35A), FI-13101 Hämeenlinna
Additional contact information
+358 3 6461,
3. Name of the register Participant register for the Smart City Mindtrek 2020 International Technology Conference and Business Expo.
4. Purpose of the register Personal data is needed / used for orders, credits, billing, recovery, contacts, transactions, customer enquiries, service development, reporting, marketing (based on customer’s consent), and other customer relationship management measures.
5. Data in the register Name, email, phone number (optional), job title, level, organization, what country are you from, will you be attending the official after-party or other related events, dietary restrictions etc.
6. Source of information COSS associations Customer Relationship Management (CRM) system PERSONAL DATA EXTRACT
7. Use and disclosure of the data Personal data is used for e.g. creating personalized conference passes and QR codes, organizing services, statistics, billing, customer service and, and if consent given for marketing purposes via newsletter. When permission has been given by the customer, organizators can contact the data subject in order to set up meetings or events with Smart City Mindtrek 2020 sponsors and partners.
8. Transfer to countries outside EU and EEA /
Disclosure of the data to other third parties
COSS association does not transfer your personal data to countries outside the European Economic Area (EEA) and European Union (EU).

The personal data will be transmitted on the following event co-organizators: Tredea Oy (Business Tampere), Smart Tampere development program by City of Tampere and to service providers (e.g. catering, security management) related to organizing the event. Please see Smart Tampere Privacy Statement

9. Protection of data The registry is protected by usernames, passwords and firewalls. Only the employees who have the right to handle customer information are entitled to use the customer relationship system. Each user has their own username and password in the system.
10. Data Subjects Right of Access Data subjects have the right to access their personal data stored by the registrar. Data subjects may exercise that right by sending written and signed contact requests to the registrar. Data subjects can ask the registrar to correct their information by sending a correction request to the contact registrar. Data subjects have the right to object to the processing of their personal data for the purposes of direct marketing, distance selling and other forms of direct marketing as well as market research, opinion polls, and for personal maternity and genealogy research.

In the case of denial and rectification, the data subject may contact the contact registrar by mail or by e-mail. In electronic marketing, there is as a rule the right of denial by pressing the exit list button.